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Privacy Policy

Virtual Hogwarts is a non-profit, non-commercial community. We collect little personal information aside from what is collected by our server and forum software in the course of its operation. Please note that Members are prohibited from posting personal identifying information (such as their real names, addresses or phone numbers) on the board or in their profiles.

 

This privacy policy sets out how we use and protect any information that you provide while using our website.

 

We are committed to ensuring that your privacy is protected. Any information provided by you to us, by which you can be identified, will only be used in accordance with this privacy policy.

 

We may change this policy as and when necessary. It is your responsibility to check this privacy policy periodically to ensure you agree with any changes. You will be notified on your next login to the website whenever changes are made.

 

Information we collect:

The following information is either required for registration or collected by our software or server during normal use of our website.

  • Email address
  • Internet Protocol (IP) address
  • Geographical location
  • Browser Data
  • Device Data
  • Length of visit, page views, website navigation and any other related browsing activity

 

What we do with the information we collect:

The information you provide to us is required for, but not limited to, the following reasons:

  • to deliver the content of our website correctly
  • to optimize the content of our website
  • to compile statistics and analyze traffic and usage
  • to communicate with you (email announcements or newsletters)
  • to ensure site rules are being followed (for example, identifying alternate accounts)
  • account management

 

We will not sell, distribute or lease your personal information to third parties unless we have your explicit permission or are required by law to do so. However, we do use a couple of third party services that will themselves also collect information. See Third Party section below for links to their respective privacy policies. 

 

Security:

We are committed to ensuring that any information you provide to us is secure. To prevent unauthorised access or disclosure, we have put in place safeguards to secure the information we collect.

 

You are responsible for taking steps to ensure your own account's security. Please use a strong password on both your account and its associated email account. Don't share your password. 

 

You also have the option to activate ‘two factor authentication’ in your account settings. This is a recommended step to take after registering, though not mandatory. To use this additional security setting you will need access to a smart mobile phone and download the Google Authenticator app or other authentication applications that are supported.

 

Cookies:

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Depending on your access level and actions on the site, various preference based cookies may be set to enrich your experience. These cookies are used to remember your theme, language and item marking preferences, etc.

 

For information on the cookies set by Invision Board, click here.

Additionally, a couple of our themes use cookies to remember user preferences, such as theme color.

 

IP addresses:

The IP addresses of computers used to visit our website are stored in our database. This includes when first registering for an account, managing your account details, writing a private or public message, or performing any other transaction which results in data being transferred to or from your computer.

 

Your IP address is not visible to the public at any time. However, site moderators are able to view them.

 

Links to other websites:

Our website may contain links to other websites. These websites may or may not be affiliated with our website.

We have no control over any external websites. Therefore, clicking any link which results in you visiting an external website will result in this privacy policy no longer applying. We cannot be held responsible for the protection and privacy of any information which you provide while visiting such sites.

 

Controlling your personal information:

When using our website, you may choose to limit public viewing of applicable personal information through the settings located in your personal account.


We may use your personal information to send you site information or other information pertaining to your account. You can adjust what types of communication you prefer to receive in your Account Settings.

 

You may request a copy of any information that we hold that could potentially identify you as an individual.

 

You may also request that we delete your account and all information held in relation to it. Please note that after your account is deleted, your content (posts, topics, images) will remain but they will be attributed to "Guest". Any IP address information stored in relation to that content will be removed.

 

Contact:

A contact link is available at the bottom of every page on this site and you can also use our messaging system to contact @Weasley with questions or concerns about your data or this privacy policy.

Third Parties

Google Analytics
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this website, to prepare reports on its activities and share them with other Google services.
Spam Defense
The IPS Spam Defense Service passes the email address and IP address of the registering member to the service to determine the likelihood a registering account is a spam source.
reCAPTCHA V2
This site uses a CAPTCHA to ensure humans are performing certain actions. The CAPTCHA provider may set a session cookie and get information about your internet browser and device accessing this website.

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